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The Process and Procedures: Faculty/staff members who identify student conduct and behaviors that may be inhibiting a student’s success will follow the process and procedures outlined below:
1. Faculty/staff and supervisors, all who are involved with student cases, will maintain confidentiality at all times; not discussing the student with anyone except those involved directly with PIC processes.
2. Faculty members will consult with:
- The Course Coordinator (CC) and the Academic Department Leader (ADL) in cases where students are undergraduates (the Associate Dean of Undergraduate Programs will be kept informed of the situation).
- For online and graduate programs, the appropriate Associate/Assistant Dean will be involved in the process.
3. In cases where the conduct occurs within the purview of the Residence Halls, the Director of Student Life and/or the Coordinator of Residence Halls will consult with the appropriate Associate/Assistant Dean and Director of Compliance, as needed.
4. In cases where the conduct and behaviors have occurred in a nonacademic area of campus or off campus, the Director of Compliance will handle the case.
5. The faculty/staff member will meet with the student as soon as possible to discuss the conduct and behaviors that are causing the student to be less than successful. Conduct and behaviors will be explored with the student to determine what types of factors may be contributing to these behaviors.
6. If the conduct and behaviors are resolved when the student and faculty/staff member meet, no further action is taken except for documenting the discussion.
7. If the conduct/behaviors require further attention, faculty/staff will meet with the appropriate supervisors (as noted above) to discuss the potential need for a PIC and a decision will be made to move forward with development of the PIC. Additionally, the ADL will determine if the student has any previous PIC(s) in the online database.
8. The student will be notified by the appropriate supervisor that a PIC will be initiated.
9. The PIC will be written by the faculty member in conjunction with the appropriate supervisor.
10. For Residence Hall or nonacademic/off campus conduct and behaviors, the PIC will be written by the appropriate staff member.
11. The student will then meet with the faculty, course coordinator, ADL or appropriate staff member. At the time of the meeting, the PIC will be reviewed with the student. The student, faculty, and appropriate supervisor will electronically sign the PIC. The student will be provided with a paper copy of the PIC and the electronic version of the PIC will be maintained in the online database with access provided only to the Deans and ADLs. The PIC goes into effect whether the student signs it or not.
12. Following initiation, discussion, and electronical signing of the PIC, the student and faculty, will meet as scheduled to address student progress toward the outlined plan for improvement.
13. If the student violates the terms and conditions of an active PIC or exhibits unprofessional behaviors, an additional PIC will be initiated.
14. At the end of the term/semester, the student, faculty, and the appropriate supervisors will meet in order to assess the student’s progress with the identified issue. If the PIC is successfully completed, written notification of successful completion will be forwarded to the student and placed in the student record located in the Maxient electronic database and the date of resolution will be added by the Course Coordinator.
15. If a PIC is initiated at mid-point of the course or later and is not successfully resolved, it may progress with the student to the next course or term/semester with a new resolution date. If a PIC is initiated prior to mid-point of a course it needs to be resolved by the end of that course, or a second PIC will be initiated with a new resolution date.
16. If a student received a third PIC, the appropriate supervisor will schedule a meeting with the student. Additionally, the student will be referred to the Academic and Professional Misconduct Committee where those processes and procedures will be initiated (see below).
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