Financial Information

Student Billing and Payment

MCCN reserves the right to make changes in costs for an upcoming semester by publishing the new rates for tuition, general fees, and room at least three months in advance of the effective date. Changes in other fees, charges or policies may be made by announcement one month in advance of the effective date.

A student’s Course and Fee Statement (including approved or pending financial aid awards) is available online (CARMELink) prior to the beginning of each semester (Student tab > Business Office and Account Information > My Student Information > Course and Fee Statement > click on “Generate my Course and Fee Statement” > click on “View my Course and Fee Statement).

Students receiving financial aid may deduct the amount of the approved aid from their semester tuition bill until monies are received. Students with unpaid balances and with no approved payment plan will be considered to have withdrawn and enrollment may be cancelled.

Consideration is given to each student’s financial circumstances. The College recognizes that financial crises do occur, and during extraordinary situations can make special financial arrangements for payment of tuition and fees. Students with financial questions should contact the Director of Business Affairs to discuss special arrangements.

Tuition Due Dates:  Payment of tuition and fees is due 7 calendar days prior to the start of each semester unless a payment plan has been pre-approved by the Business Office. The Balance Due Date is depicted on the student’s Course and Fee Statement for each semester.

College Payment Plan

A payment plan, administered through the Business Office, is available for any student. The payment plan allows the student or responsible party the convenience of distributing the tuition and fee expenses over a number of months. Tuition and fees for one semester or the entire academic year can be included in a payment plan. Pending financial aid is taken into consideration when calculating monthly payments.

Contact the Business Office (614-234-2167) or businessoffice@mccn.edu for questions about the payment plan or to schedule an appointment.

Payment Methods

Three payment methods are available:

2. Payment may be made in person at the MCCN Business Office, second floor of Marian Hall (211). Hours are 8:00 a.m. 4:30 p.m., Monday through Friday, excluding holidays. The office will accept check, money order, or cash payments. Credit card payments are accepted online only.
3. Payment may be made by credit card, debit card or electronic check online through the student’s CARMELink account (Student tab > Business Office and Account Information > Pay Using CashNet > click on the “Go to CashNet” link). CashNet accepts American Express, Discover Card, and MasterCard; a merchant processing fee of 2.9% is assessed on every credit card payment. There is no processing fee for electronic check (ACH) payments.

Any student with an account balance due as of the first day of the semester will be placed on Business Office “hold” unless satisfactory payment arrangements have been made previously with the Business Office. Any student with a Business Office “hold” cannot register for classes or view final course grades via CARMELink. The “hold” is not removed until satisfactory arrangements are made with the Business Office. This may result in the student being closed out of a specific course or section.

Satisfactory payment arrangements are defined as:

1. Payment for balance received in full;
2. Payment plan approved and monthly payments received as agreed; or
3. Financial aid approved by the Financial Aid Office but still pending.

Students who have additional questions or who would like to schedule an appointment should contact the Business Office (614-234-2167, businessoffice@mccn.edu)

Late Fees

At the time a student registers for classes the student agrees to assume financial responsibility for any charges and/or fees as posted to his/her student account. This financial obligation is legally binding whether the student accesses the electronic billing information on CARMELink or the account is being paid by the student or by another person.

A $100.00 late registration fee is charged to a student who fails to register for classes before 10 business days prior to the semester start date (Fall, Spring or Summer).

A $150.00 late fee may be charged to a student who fails to pay the projected account balance or who does not have a Business Office approved payment plan by the due date on the Course and Fee Statement. To determine the projected account balance, deduct the approved financial aid for the semester from the account statement balance. Payments must be received by the Business Office by the due date indicated on the Course and Fee Statement in order to avoid the late fee. A postmark prior to the due date is not sufficient.

If an account must be sent to collection or litigation due to nonpayment of the outstanding balance, Mount Carmel reserves the right to recover all costs involved with the collection and/or litigation of delinquent accounts. Mount Carmel College of Nursing is a non-profit institution of higher learning. As such, student receivable accounts are considered to be educational loans offered for the sole purpose of financing an education and are not dischargeable in bankruptcy proceedings.

Institutional Refund Policy

Mount Carmel College of Nursing tuition and fees refunds will be made according to federal guidelines.

*Refund from second term classes will be calculated beginning with the start date of the second term.

Students receiving federal and state aid will be subject to federal and state program refund policies before any refund is made to the student. Institutional financial (Schell Loan and other Mount Carmel loan programs; scholarships are excluded from this policy) will be subject to the federal refund calculation for students who withdraw, are dismissed, or take a Leave of Absence (LOA) prior to completing 60% of the semester term. Federal refund calculation includes prescribed methods of returning federal and state aid to those programs. Samples of refund calculations are available upon request from the Financial Aid Office.

Account Balances

Funds are credited to the student’s account as they are received from various sources. Once a student’s account has been credited with financial aid funds and shows a credit balance, the College will refund the credit amount to be used for other educational expenses.

Refunds may be deposited directly in a student’s bank account if the student enrolls in the electronic refund option in the CashNet portion of the Business Office and Account Information section of CARMELink. No federal funds will be carried over from one academic year to the next.

Refund Disbursement

Funds are credited to the student’s account as they are received from various sources. Once a student’s account has been credited with financial aid funds and shows a credit balance, the College will refund the credit amount to the student within two weeks – to be used for other educational expenses. If the College receives funds in late Fall Semester after Spring Semester billing, the funds may be carried over to Spring Semester. No federal funds will be carried over from one academic year to the next. Students may enroll in electronic refund deposits online through CARMELink.

 Veteran Benefits

VETERANS BENEFITS AND TRANSITION ACT OF 2018, SECTION 103

For any students using VA Education Chapter 33 (post 9-11 GI Bill®) or Chapter 31 (Vocational Readiness & Employment) benefits, while payment to the institution is pending from the VA (up to 90 days), the school will not:

·         Prevent their enrollment;

·         Assess a late penalty fee;

·         Require they secure alternative or additional funding;

·         Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

To qualify for this provision, such students are required to:

·         Produce a VA Certificate of Eligibility or an E-benefits GI Bill Statement of Benefits by the first day of class;

·         Provide the school with a request to be certified;

·         Provide any additional information needed to properly certify the enrollment as described in the school’s institutional policies.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by the VA is available at the official U.S. government website at https://www.benefits.va.gov/gibill.

Financial Aid Information

Mount Carmel College of Nursing is committed to helping you realize your dream of becoming a professional healthcare practitioner. There are many things to consider when selecting a college and one of the most important factors to consider is the financial investment of a college education. For the most current information regarding financial aid, please link to:  http://www.mccn.edu/tuition-and-financial-aid/financial-aid/welcome.

Satisfactory Academic Progress

Mount Carmel College of Nursing Participates in Title IV Student Aid Programs. Regardless of Full Time or Part Time status, Degree or Diploma program, or Financial Aid support level, all students must to maintain satisfactory academic progress (SAP) while enrolled at the college. These standards take steps to fulfill federal financial aid requirements.

Maintaining SAP

1. To maintain SAP, a student must meet the following criteria:
   1. Cumulative Grade Point Average (CGPA) Achieve a cumulative GPA 2.0 (equivalent to 70%) each time SAP is evaluated.
   2. Pace of Completion (POC) Achieve a minimum Pace of Completion rate of 67% for all programs.
   3. POC is calculated by dividing the credits earned by the credits attempted. Only those credits required in the student’s program of study, including credits that were transferred from other approved institutions, & proficiency credits earned, are used in the POC calculation. As with the determination of CGPA, the pace of completion requirement will be evaluated at the end of each grading period after grades have been posted to determine if the student is progressing satisfactorily. The Pace of Completion for part-time students will be evaluated based on the part-time requirements for the program.
   4. Maximum Timeframe (MTF) There is a maximum timeframe in which students must graduate.
      1. For all programs measured in credit hours, the maximum timeframe is 150 percent of the total credits of the program.
      2. For an undergraduate program measured in clock hours, the maximum timeframe is 150 percent of the published length of the program as evaluated by the cumulative number of clock hours the student is required to complete as expressed in calendar time.
      3. Students enrolled in a clock hour program cannot receive federal financial aid for hours beyond those in the program; the maximum timeframe applies to the amount of calendar time the student takes to complete those hours.
   5. Effect of Incompletes, Withdrawals, Repetitions, & Transfer Credits on CGPA & Pace of Completion:

1. Transfer Credit on SAP
   1. Transfer credit awarded by the college has no effect on CGPA calculations for SAP but does affect the Pace of Completion calculation.
   2. Transfer Credits are included in maximum timeframe calculations.
2. Program Change on SAP
   1. Students who change programs will only have credits and final grades that are applicable to the new Program (including transfer credits) calculated in SAP and Maximum Timeframe.
   2. Any credits previously taken and not part of the student’s new program of study will not be used in the calculation.
3. Effect of Grade Change on SAP
   1. In the event a grade change is submitted outside the normal grade change period, a recalculation of SAP may be performed.

1. SAP Warning
   1. If a student has not met the minimum SAP requirements, the student will be placed on SAP Warning.
   2. SAP Warning letter will be mailed or emailed to the student which informs the student that s/he did not maintain satisfactory academic progress towards the completion of his/her program of study during the most recently completed payment period or semester.
   3. An Academic Advisor will conduct an advising session when a student is placed on SAP Warning to update their plan of study.
   4. In addition to meeting with academic advising the student will be referred to the Student Success Center for academic progress
   5. The student will then be given an advising form indicating risk of probation, how long the status will last, and the conditions to be met to avoid being placed on SAP Probation. The letter also informs the student that s/he is eligible to receive financial aid (if applicable) for the next payment period or semester. However, if the student fails to make satisfactory progress by the end of that payment period or semester, s/he will be placed on SAP Probation & lose financial aid eligibility.
2. SAP Probation
   1. If a student fails to meet the minimum SAP requirements for either two consecutive payment periods or two consecutive semesters, the student will be placed on SAP Probation.
   2. If the student is a financial aid recipient, financial aid is suspended at that time.
   3. SAP Maximum Probation Periods
      1. An undergraduate student may remain on academic probation no longer than two semesters.
      2.  Graduate and Certificate level students may only stay on probation for one semester/payment period.
   4. All students placed on SAP Probation will develop a remediation plan with the assistance of their advisor and/or student success center advisor. All remediation plans include specific outcomes & a timeline. SAP Probation letter will be sent to the student notifying him/her that s/he is not making satisfactory progress towards completion of his/her program of study.
      1.  The letter will also provide the student with instructions on how to appeal the suspension of financial aid eligibility (if applicable), as well as the deadline for submitting the appeal.
3. Appealing Suspension of Financial Aid Eligibility (if applicable)
   1. Students have the right to appeal the suspension of financial aid eligibility within 10 days from the date on the SAP Probation letter.
   2. The appeal form is available in the Registrar’s Office or academic advisor.
   3. The appeal should include an explanation, & supporting documentation, of any circumstances that prevented the student from maintaining SAP throughout the semesters in question.
   4.  Examples of such circumstances are:
      1. Death of a relative of the student
      2. Severe personal injury or illness of the student
      3. Extraordinary circumstances that have a causal link to the deterioration in academic performance.
   5. The appeal will be reviewed by a minimum of two members of the Satisfactory Academic Progress committee in conjunction with the Director of Student Financial Services or designee.
      1. The appeals committee’s decision is final & non-appealable.
      2. Reinstatement of Financial Aid Eligibility (FA Probation)            
         1. If the appeal is approved, the student will be placed on Financial Aid Probation for one payment period or semester at the end of which SAP is re-evaluated.
         2. If SAP is not met, financial aid will again be suspended.
4. Frequency of SAP Evaluations
   1. Term Based Programs will be evaluated by the office of financial aid at the end of each semester.
   2. Clock hour programs will be evaluated by the office of financial aid at the end of each financial payment period based on the program.