Financial Information

Student Billing and Payment

MCCN reserves the right to make changes in costs for an upcoming semester by publishing the new rates for tuition, general fees, and room at least three months in advance of the effective date. Changes in other fees, charges or policies may be made by announcement one month in advance of the effective date.

A student’s Course and Fee Statement (including approved or pending financial aid awards) is available online (CARMELink) prior to the beginning of each semester (Student tab > Business Office and Account Information > Course and Fee Statement > click on “Generate my Course and Fee Statement” > click on “View my Course and Fee Statement).

Students receiving financial aid may deduct the amount of the aid from their semester tuition bill until monies are received if the financial aid has been approved. Students with unpaid balances by this date and with no approved payment plan will be considered to have withdrawn and enrollment may be cancelled.

Consideration is given to each student’s financial circumstances. The College recognizes that financial crises do occur, and during extraordinary situations can make special financial arrangements for payment of tuition and fees. Students with financial questions should contact the Director of Business Affairs to discuss special arrangements.

Tuition Due Dates:  Payment of tuition and fees is due 7 calendar days prior to the start of each semester unless a payment plan has been pre-approved by the Business Office. The Balance Due Date is depicted on the student’s Course and Fee Statement for each semester.

College Payment Plan

A payment plan, administered through the Business Office, is available for any student. The payment plan allows the student or responsible party the convenience of distributing the tuition and fee expenses over a number of months. Tuition and fees for one semester or the entire academic year can be included in a payment plan. Pending financial aid is taken into consideration when calculating monthly payments.

Contact the Business Office (614-234-2230 or 614-234-2266) to schedule an appointment for questions about the College payment plan.

Payment Methods

Three payment methods are available:

2. Payment can be made in person at the MCCN Business Office, third floor of Marian Hall (room 302 or 304). Hours are 8:00 a.m. 4:00 p.m., Monday through Friday, excluding holidays. The office will accept check, money order, or cash payments. Credit card payments are accepted online only.
3. Payment can be made by credit card, debit card or electronic check online through the student’s CARMELink account (Student tab > Business Office and Account Information > Pay Using CashNet > click on the “Go to CashNet” link). CashNet accepts American Express, Discover Card, and MasterCard; a merchant processing fee of 2.75% is assessed on every credit card payment. There is no processing fee for electronic check (ACH) payments.

Any student with an account balance due as of the first day of the semester will be placed on Business Office “hold” unless satisfactory payment arrangements have been made previously with the Business Office. Any student with a Business Office “hold” cannot register for classes or view final course grades via CARMELink. The “hold” is not removed until satisfactory arrangements are made with the Business Office. This may result in the student being closed out of a specific course or section.

Satisfactory payment arrangements are defined as:

1. Payment for balance received in full;
2. Payment plan agreement signed and monthly payments received as agreed; or
3. Financial aid approved by the Financial Aid Office but still pending.

Students who have additional questions or who would like to schedule an appointment should contact the Business Office (614-234-2230, ksmith@mccn.edu or 614-234-2266, ssoble@mccn.edu).

Late Fees

At the time a student registers for classes the student agrees to assume financial responsibility for any charges and/or fees as posted to his/her student account. This financial obligation is legally binding whether the student accesses the electronic billing information on CARMELink or the account is being paid by the student or by another person.

A $100.00 late registration fee is charged to a student who fails to register for classes before 14 calendar days prior to the semester start date (Fall, Spring or Summer).

A $150.00 late fee is charged to a student who fails to pay the projected account balance or who does not have a Business Office approved payment plan by the due date on the Course and Fee Statement. To determine the projected account balance, deduct the approved financial aid for the semester from the account statement balance. Payments must be received by the Business Office by the due date indicated on the Course and Fee Statement in order to avoid the late fee. A postmark prior to the due date is not sufficient.

If an account must be sent to collection or litigation due to nonpayment of the outstanding balance, Mount Carmel reserves the right to recover all costs involved with the collection and/or litigation of delinquent accounts. Mount Carmel College of Nursing is a non-profit institution of higher learning. As such, student receivable accounts are considered to be educational loans offered for the sole purpose of financing an education and are not dischargeable in bankruptcy proceedings.

Institutional Refund Policy

Mount Carmel College of Nursing tuition and fees refunds for students receiving federal aid will be made according to federal guidelines.

*Refund from second term classes will be calculated beginning with the start date of the second term.

Students receiving federal and state aid will be subject to federal and state program refund policies before any refund is made to the student. Institutional financial (Schell Loan and other Mount Carmel loan programs; scholarships are excluded from this policy) will be subject to the federal refund calculation for students who withdraw, are dismissed, or take a Leave of Absence (LOA) prior to completing 60% of the semester term. Federal refund calculation includes prescribed methods of returning federal and state aid to those programs. Samples of refund calculations are available upon request from the Financial Aid Office.

Account Balances

Funds are credited to the student’s account as they are received from various sources. Once a student’s account has been credited with financial aid funds and shows a credit balance, the College will refund the credit amount to be used for other educational expenses. If the College receives funds late Fall Semester after Spring Semester billing, the funds may be carried over to Spring Semester. Refunds may be deposited directly in a student’s bank account if the student enrolls in the electronic refund option in the CashNet portion of the Business Office and Account Information section of CARMELink. No federal funds will be carried over from one academic year to the next.

Refund Disbursement

Funds are credited to the student’s account as they are received from various sources. Once a student’s account has been credited with financial aid funds and shows a credit balance, the College will refund the credit amount to the student within two weeks – to be used for other educational expenses. If the College receives funds in late Fall Semester after Spring Semester billing, the funds may be carried over to Spring Semester. No federal funds will be carried over from one academic year to the next. Students may enroll in electronic refund deposits online through CARMELink.

Financial Aid Information

Mount Carmel College of Nursing is committed to helping you realize your dream of becoming a professional healthcare practitioner. There are many things to consider when selecting a college and one of the most important factors to consider is the financial investment of a college education. For the most current information regarding financial aid, please link to:  http://www.mccn.edu/tuition-and-financial-aid/financial-aid/welcome.

Satisfactory Academic Progress Policy (SAP)

To participate in the Title IV Student Aid Program (Federal Stafford Student Loans, Federal PLUS Loans, Federal PELL Grants, and Federal Supplemental Educational Opportunity Grants), Mount Carmel College of Nursing must take steps to fulfill federal requirements to implement and make public the standards for satisfactory academic progress that students must meet to be eligible to receive Title IV financial assistance.  These standards are for financial aid purposes only and do not replace or override the academic policies of Mount Carmel College of Nursing.   The Financial Aid Office will monitor student’s academic progress on an annual basis at the end of each Spring Semester and notify students at that time if they are not meeting SAP progress.  This progress is calculated whether a student receives Federal Student Aid or not in any given term.

Satisfactory Academic Progress (SAP) is based on three components:

1. Completion Rate   

• A student must complete 67% of all hours attempted for financial aid eligibility.  This is determined by dividing the total hours earned by the total hours attempted.  Attempted hours will include grades of F, W, I.  Yet, these grades will NOT count as earned hours.  If a student is enrolled in the summer term it is included in the following spring semesters annual calculation of persistence rate.
• Repeating courses will add to the total number of attempted hours but will only count once as earned hours.
• If a student chooses to retake a course he/she has already passed at some point in the past, he/she can do this one time and receive financial aid for the course.  Three or more attempts to take a course that has previously been passed cannot be funded with financial aid.

2. Timeframe  

• A student can only receive financial aid for a maximum of 1.5 times the total credit hours required for his/her degree program.  For any major that requires 128 credit hours for graduation this equals a maximum of 192 hours that can be attempted.  For any majors requiring more than 128 hours, the maximum allowed will be calculated accordingly.  Any hours attempted, but not completed will count.  
• Transfer credit hours must be included in the maximum of 192.  
• Repeated courses, failed courses and withdrawals will also count towards the maximum.
• An appeal must be submitted by any student who has exceeded their maximum timeframe allowed due to transfer hours or change of major.  Student Financial Services will review the credits attempted that apply towards the student’s program of study in order to determine future financial aid eligibility.  An academic plan signed by a Financial Services representative will be required.

3. GPA  

• All Graduate programs require a 3.0 minimum GPA throughout the course of study.
• An undergraduate student must achieve a minimum cumulative grade point average of a 2.0.
• The retake policy allows a student to eliminate grades of “D” or “F” in courses previously taken at Mount Carmel College of Nursing. When a course is retaken and the Retake Policy is applied, the original course and grade remain on the transcript. However, the original grade is removed from calculation of the cumulative GPA, and only the repeated grade is included in the calculation. The Retake Policy may be applied a maximum of three times throughout the nursing program. After the maximum is reached, any retakes will have both grades calculated in the cumulative GPA.  

SAP Review

After each semester/payment period, Financial Services will review completion rate, timeframe and GPA for each student enrolled in that semester/payment period.  Depending on the student’s status relative to these factors, the student’s progress for financial aid purposes will be determined as follows:

1. Satisfactory Academic Progress – applies to any student who passed the appropriate number of earned hours to attempted hours, has not exceeded the maximum total attempted hours allowed for their program and his/her GPA meets the requirements listed above.  
2. Financial Aid Warning – applies to any student who fails to meet the requirements for completion, timeframe and GPA listed above for the semester/payment period.  A warning letter will be sent at the end of the semester/payment period to the student to indicate why he/she is receiving a warning and what must be done within the next semester/payment period to be back in accordance with the SAP rules.  If the student fails to meet these requirements, his/her federal, state and institutional financial aid will be suspended for future semesters/payment periods.  The student must bring his/her hours and/or GPA back into good standing or appeal to regain financial aid eligibility.  A student cannot have two consecutive semesters/payment periods on warning.
3. Unsatisfactory Academic Progress – applies to a student who has not met the requirements for completion rate, GPA and attempted hours after his/her warning period.  This student is not eligible for federal, state or institutional financial aid until he/she meets the requirements in each of the three areas listed above or completes and is approved for a SAP Appeal.   
4. Financial Aid Probation – applies only to a student who has failed to meet SAP requirements and has had an appeal approved by Student Financial Services.  A student may be on probation for one semester/payment period only.  If a student has not met the SAP requirements above, he/she should work with a Financial Services Representative to understand what options exist to regain eligibility.
5. Academic Plan - This status applies to any student who has submitted an academic plan as part of a SAP appeal and has successfully completed the goals for that semester/payment period as outlined by the plan.  The student continues to remain eligible for federal and state financial aid, but does not meet the definition of a SAP eligible student.
6. Incomplete Courses or Grade Changes – If a student is subject to a SAP probation or SAP suspension it is their responsibility to contact the Financial Aid Office when a grade is changed and may alter the calculation of their aid eligibility.
7. Withdrawals - MCCN does not use Withdraw passing or Withdraw failing classifications.  If a student withdraws, those hours will be used in the calculation of Satisfactory Academic Progress.
8. Non-credit remedial courses - MATH 090 is an online, non-credit course required for students who score below the proficient level of the math section of the ATI Test of Essential Academic Skills; however, this course is open to all students.

SAP Appeal Process

1. A student who wishes to appeal his/her unsatisfactory academic progress determination must submit a SAP Appeal Form to the Student Financial Services office.  SAP appeals are reviewed based on the extenuating circumstances such as serious injury or illness involving the student, death of an immediate family member or other circumstances beyond the student’s control that prevented them from achieving satisfactory progress.  Each student’s circumstance is reviewed on an individual basis.  Students appealing may also be required to submit an academic plan that indicates exactly what the student must take to finish their academic program and details in what time frame this can be accomplished.
2. A Financial Services Representative will review the appeal and determine whether the financial aid termination is justified.  The student will be advised by MCCN e-mail of the decision and may be asked to meet with a Financial Services Representative to plan for future semesters/payment periods.
3. A student wishing to appeal the SAP decision may do so in writing to the Director of Financial Aid.

Summary

Students are encouraged to review these standards and to be knowledgeable relative to his/her individual progress and financial assistance.  The College recognizes that circumstances and conditions regarding these standards may require the discretional judgment of the aid office.  Examples of such conditions include changing majors or career objectives as well as various personal reasons.  Any questions regarding SAP or these conditions should contact The Office of Financial Aid.

Resident Apartment Leases

Student resident apartments are available with 9 1/2-month, 10-month or 12-month rental agreements. Current rates can be found here . Apartment rentals are billed at the beginning of each semester as follows:

Fall Semester: (August 1—December 31); rent is due before August 31

Spring Semester: (January 1—May 31); rent is due before January 31

Summer Session: (June 1—July 31); rent is due before June 30

Payment plans are available and must be approved prior to the start of the semester or session.

Resident Apartment Refund Policy

The 9 1/2-, 10- or 12-month rental agreements are binding and non-refundable, with the following exceptions:

• Student withdraws from the College
• Student is dismissed from the College
• Student is granted a Leave of Absence